1.1. All applications made shall be processed by the organiser on a first come first-served basis subject to receipt of payments.
1.2. Applicants shall be deemed to have read, accepted, and agreed to be subjected to the T&C hereby stated.
1.3. Any incomplete applications (including incomplete information) submitted shall not be entertained.
1.4. The organiser at its sole discretion may decline acceptance of any application.
1.5. When sponsors/exhibitors execute and submits its application to the organiser, the application shall be deemed effective on parties as the date of signing the application and the sponsorship/exhibitions fees are non-refundable.
1.6. The event sponsorship/exhibition fees are the total fee payable by the sponsor/exhibitor to the organiser in respect of the licensing of the exhibition space, sponsorship, ads and related services.
2.1. All payment must be made within Twenty-One (21) days from the date of invoice issued by the organiser failing which the application will be rejected.
2.2. The organiser does not accept payments through cash or cheque. Payment shall be made via electronic fund transfer.
2.3. For applications received after 30th April 2025 onwards, the payment shall be due immediately.
2.4. The organiser at its discretion may appoint a new sponsor/exhibitor in the event the sponsor/exhibitor chosen fails to adhere to the payment terms.
3.1. The organiser reserves the right to cancel and/or postpone the event for any reasons which is beyond the organiser’s control including the circumstances provided for under clause 4 of this T&C and relation thereto.
3.2. In exceptional circumstances, if the physical event for any reasons (including, without limitation, due to legal regulatory which is beyond the organiser’s control), the organiser reserves the right to change the event content, programme, duration, venue, dates and/or other timing of the events.
3.3. If changes are made to the event format from face-to-face to fully virtual, the organiser shall amend and/or reduced sponsor’s/exhibitor’s paid amount in each case as the organiser considers necessary or appropriate.
3.4. In the event change of venue and/or relocation of
sponsor’s/exhibitor’s booked exhibition space is made, the organiser shall use reasonable endeavours to ensure that a substitute space is of equivalent size is provided (subject to availability).
The organiser also reserves the right to amend or reconfigure the exhibition space in the clause 3.2 and 4 of this T&C and in relation thereto.
3.5. The sponsor/exhibitor reserves the right to cancel its participation for the reasons provided under clause 3.2 and 4 of this T&C and in relation thereto.
4.1. Force Majeure event means an event beyond the control of an affected party, either the organiser or the sponsor/exhibitor that prevents the affected party to comply with any of its obligations under this T&C, including but not limited to event that cannot be held due to act of God, epidemics, plague or similar events, wars, invasions, acts of foreign enemies or terrorist, acts of civil or military authority, revolutions, riots, explosions, strikes, hijacking, lockouts, civil commotion, insurrection, rebellion or sabotage or labour disputes.
4.2. Force Majeure event shall exclude any strikes, lockouts, labour disputes or other action primarily by the act of employees or agents of the affected party.
4.3. Pursuant to clause 3.1 above, notwithstanding any other provisions in this T&C if both parties have agreed to affect the cancellation of this T&C, the sponsor/exhibitor shall be entitled to get full refund of the payment which has been made to the organiser and the organiser shall refund the same within thirty (30) days of the notice by the sponsor/exhibitor and except in respect of any antecedent breach.
5.1. The benefits offered under the respective sponsorship/ exhibition packages would only be implemented upon full payment of the sponsorship/exhibition amount.
5.2. The benefits are non-exchangeable for cash.
5.3. The organiser reserves the rights to:
a) Replace the benefits with items of similar value should circumstances beyond the organiser’s control arise; and
b) Change the venue if needed and at the sole discretion of the organiser; and
c) Make alternative arrangements regarding the benefits offered, with prior notice should it be deemed necessary to do so.
6.1. All ads shall be subjected to the organiser’s approval.
6.2. The organiser shall be entitled to reject the publication
of any ads and may request for the same to be
replaced with a new ad or make alt. arrangements.
7.1. Subject to the T&C of this Agreement, the sponsor/exhibitor grants the organiser the right to use the sponsor’s/exhibitor’s trade names, logo designs, trademarks and company descriptions as provided in sponsor/exhibitor marketing materials. These assets may be used in any medium of ads, promotional products, or marketing materials distributed solely in connection with the event. This may include future event publication where the exhibitors and/or organisers names are cited as ‘past sponsors’/ exhibitors.
8.1. Any contact information given to the organiser by the sponsor/exhibitor in relation to sponsors’/exhibitors’ employees, agents or representatives will be recorded in the organiser’s database and will be used for marketing, administration, and promotional purposes.
8.2. The organiser may also share this information with its delegates, speaker, exhibitors, sponsors, and partners for them to contact those persons about other products and services relating to the event (e.g., online, or physical exhibition vendors, venues, hotels etc) for purposes of fulfilling sponsor’s/exhibitor’s booking.
8.3. The organiser is not responsible for the acts or
omission of any third part to whom is entitled to pass sponsor’s/exhibitors information unless sponsors have given its written request in advance confirming that sponsor/exhibitor does not want to share their contact information. A list of sponsors’ and exhibitors’ details which may include email addresses may be included in the event website and other applications/visuals.
8.4. Details of delegates at the event may be shared with sponsors/exhibitors subject to the Personal Data Protection Act 2010.
9.1. This T&C shall not be amended, varied, or modified except with written consent of the organiser.
10.1. Sponsors/exhibitors understand that all attendees must officially be registered. The organiser may refuse admission from the sponsor’s/exhibitor’s organisation that does not have a delegation pass.
11.1. Sponsors/exhibitors will be eligible to select a booth when the exhibition layout plan becomes available and subject to first-come-first-served basis and payment is duly made (booth placement shall be determined by the organiser. Sponsors/exhibitors shall be placed on first-come-first-served basis based on:
a) The date and time the application is accepted by the organiser; and
b) The payment is received by MHRF and/or
c) Any other criteria shall be solely determined by MHRF.
d) The location/booth spot shall only be confirmed upon receipt of full payment. The exhibitor shall have the rights to assign the exhibition slot chosen to other exhibitors who make the payment first.
11.2. No Assignment or “Subletting” of Space
The assigned booth space is for the sponsor’s/exhibitor’s use only. Sponsor/exhibitor may not Permit or “sublet” all or any part of its assigned booth space to any other business or firm, unless the organiser has given prior written approval. Any such assignment, permission, or “sublease” without the organiser’s prior written approval shall be null and void.
11.3. Sponsors/exhibitors shall undertake the exhibits to be displayed at sponsor’s/exhibitor’s booth do not infringe or are not likely to infringe any patent, trademark, copyright, and other intellectual property rights of any party.
11.4. Distribution of ads material and sponsor/exhibitor solicitation of any sort shall be restricted to the sponsor’s/exhibitor’s booth. Sponsors/ exhibitors shall not exhibit nor allow any promotion materials/products extend into the aisle or beyond the limits of the assigned booth.
11.5. Sponsors/exhibitors shall be bound by all pertinent laws, codes, and regulations of municipal or other authorities having jurisdiction over the exhibit facility or the conducting of said exhibit, together with the rules and regulations of the owners and/or operators of the facility in which the exhibition is held.
11.6. The organiser will furnish an Exhibitor’s Manual with directions for the purpose of simplifying and expediting the installation, maintenance, dismantling, and removing by the sponsor/exhibitor of his display.
11.7. Sponsors/exhibitors requiring special services, i.e., furniture, electrical, etc., should refer to the Exhibitor’s Manual.
12.1. The sponsor/exhibitor agrees that no claims shall be made against the organiser in relation to the following:
a) Replacement of sponsorship’s/exhibitor’s benefits with items of similar value.
b) Providing alternative arrangements in respect of the advertisement and exhibition participation benefits.
c) Non-publication of advertisements; and cancellation of exhibition
